To have a transcript and/or diploma prepared properly for apostille, take the following steps:
Step 1
The original, official transcript and/or diploma must be certified as true and correct by a University official, who signs in the presence of a campus notary (one who can affix a notary seal on one or both documents and who is an authorized notary in Broome County). You can find a list of University notaries in the online directory.
Step 2
The transcript and diploma are then taken to the Broome County Clerk's Office for
a certification of the notary (there is a small fee for this service). The check or
money order should be made payable to Broome County Clerk.
Attn: Authentications
Broome County Clerk's Office
44 Hawley Street, 3rd Floor
PO Box 2062
Binghamton, NY 13902-2062
Phone: 607-778-2451
Step 3
The next step is to mail both documents with a letter explaining that the certification
of the County Clerk needs to be certified, including the person's full name, address
and phone number in case they need to contact that person, and a stamped, self-addressed
envelope to:
NYS Department of State
Miscellaneous/State Record Bureau
One Commerce Plaza, 99 Washington Ave.
Albany, NY 12231 USA
518-474-8642
There is a $10 fee for this service. For additional information, visit the .
If you are not currently in the country, are unable to carry out any of these procedures
for any reason or have any questions, reach out to the office of Student Records for guidance.
Step 4 (not necessary for countries on )
If your country is not on , then as a final step, the documents must be mailed to the U.S. State Department
for authentication. The authentication fee is $8 per document. A check or money order
made payable to the U.S. Department of State should be submitted with the document(s).
Mail the document(s), the required fee along with a letter explaining why they need
to be authenticated and the name of the country where the documents will be used,
including your full name, address, phone number and email address, in case they need
to contact you, and a stamped, self-addressed envelope to:
Authentications Office (A/OPR/GSM/AUTH)
State Annex 1
Washington, DC 20520
Tel: 202 647-5002
1 800 333-4636
Fax: 202 663-3636
email: AOPRGSMAUTH@STATE.GOV .