Faculty Travel Funding

When traveling, an R&A form must be filled out at least three weeks before the trip. This must be approved prior to departure.

R&A Instructions:

PLEASE READ THOROUGHLY - INSTRUCTIONS FOR ALL SECTIONS OF THE R&A ARE COVERED BELOW:
  • Complete all Traveler Info as well as Trip Info.
  • Additional information:
    • You must explain how your classes will be covered - if this is left blank it will not get approved.
  • Travel information:
    • Your contact will be Toni Roberts, 607-777-2770
    • If using Direct Travel for a flight check "yes" for Air/train authorization number
      • If flying but not using Direct Travel it is important to remember that NYS will only cover economy fare without any upgrades
  • Financial information:
    • Funding source: Please keep the drop down on NYS
    • Account number: write in XXX - this will be edited by the department before approval
    • Amount: Please estimate total cost of the trip
    • Justification for hotel expense over per diem: If you might be staying at a hotel over the per diem rate, please note why. For example: 鈥渟taying at conference site to avoid transportation costs鈥 
      • If staying at a conference recommended hotel that is over per diem, NYS wants traveler to show that they tried to obtain the most economical room rate possible - compare 3 like hotels, pick the cheapest and document on R&A before the travel event
  • Traveler Emergency Contact Info:
    • Complete traveler info as well as emergency contact - can skip "social media"
    • BU Contact: Toni Roberts, Administrative Assistant, troberts@binghamton.edu
  • Approval information:

Within 14 days of returning all documentation must be turned in to Toni.  Without the following documentation NYS will not cover the expense:

  • Full (itemized) receipts for anything the traveler would like reimbursement for
    Bank statements showing the specific transactions as well as the traveler鈥檚 name/account number
  • Backup material from the conference (invites, schedules, programs or posters showing the traveler鈥檚 participation) or a detailed daily itinerary from a research trip

It is the traveler's responsibility to submit documentation and sign their travel voucher in a timely manner. The travel reimbursements must be stamped as "received" in the business office (and 100% accurate) within 30 days of traveler鈥檚 return or it will not be reimbursed.

Questions?

Please contact Toni Roberts at troberts@binghamton.edu.

Full guidelines from the travel website can be found here.