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B There Frequently Asked Questions

  to B There using your BU login id and password
 

• What is B There?

  B There is ������Ƶ’s room scheduling system and can be used by University faculty, staff and students to request space for a variety of events. To access the system, you will need a BU login id and password. Your affiliation will determine the spaces and types of events that you can request.

  In B There, you can:

  • Request space for class related events, study sessions, tabling and other events
  • View schedules for events, courses, exams and rooms 

  Please be sure to plan ahead. Spaces have different requirements for how far in advanced the space can be requested; some are bookable immediately, some one day in advance and others 4 or more days in advance.

• Who has access to B There?

  From the main B There page, you can view limited information without logging in. To see more information and to make requests, you must log in. Anyone with an active BU login id and password can log in to B There. Depending upon your affiliation, you will be able to make the following request types:

  Students

  • Self Service Bookable Rooms-CW (small rooms available for small meetings and group study)
  • Computer Pods (provided event is sponsored by a faculty or staff member)

  Student Association Chartered and Approved Groups (designated group requestors)

  • Self Service Bookable Rooms (CW and Tabling (UU and Library Breezeway))
  • Computer Pods
  • Meetings and Events
  • UU Large Venues
  • Outdoor Venues

   To become a designated group requestor, contact University Union.

  Faculty/Staff

  • Self Service Bookable Rooms (CW and Tabling (UU and Library Breezeway))
  • Computer Pods
  • Meetings and Events
  • UU Large Venues
  • Outdoor Venues
  • Academic Class Related Events (course information and CRN required)
• When can requests be made? 

  Making requests requires an active BU login id and password. Throughout the year and depending on your affiliation, access for making future events changes. Generally, you can request for the current semester and, at times, a semester ahead for weekend events.

  Notable Dates:

  July 1	The system opens up for faculty and staff to request spaces on Monday through Friday of the upcoming fall semester
  August 1	The system opens up for approved student groups to request spaces on Monday through Friday of the upcoming fall semester
  December 1	The system opens up for faculty and staff to request spaces on Monday through Friday of the upcoming spring semester
  January 2	The system opens up for approved student groups to request spaces on Monday through Friday of the upcoming spring semester

   B There Request Privileges Based on Time of Year 

  Actual Date		Time to Request	Available to Request Faculty Staff Student Groups
  July 1 - Early Sept	July 1-Faculty/Staff Aug 1 Student Groups	Summer Fall Winter, thru Spring start	all times all times-tentative confirmation on M-F events weekends	all times all times-tentative confirmation on M-F events weekends
  Early Sept - Mid Oct	After Fall Drop/Add (early Sept)	Fall Winter, thru Spring start	all times weekends	all times weekends
  Mid Oct - Dec 1	After Spring Schedule Published (Mid Oct)	Fall Winter, thru Spring start Spring	all times all times-tentative confirmation on M-F events weekends	all times all times-tentative confirmation on M-F events weekends
  Dec 1 - Early Feb	Dec 1-Faculty/Staff Jan 2-Student Groups	Fall Winter, thru Spring start Spring	all times  all times all times-tentative confirmation on M-F events	all times  all times all times-tentative confirmation on M-F events
  Early Feb-Mid March	After Spring Drop/Add (early Feb)	Spring Summer	all times  weekends	all times  weekends
  Mid March - July 1	After Fall Schedule Published (Mid March)	Spring Summer Fall, thru 12/31	all times  all times  weekends	all times all times

• What is a self service request? 

  A self service request is a request that can be made for specific spaces and will be immediately approved. You must be logged into B There in order to make the request. Self service requests can only be made for the three group study rooms in the Classroom Wing and tabling in the Tillman Lobby, the Market Place and the Library Breezeway. In some cases, the system will limit the amount of time, the number of times during a certain time period and/or the times during the day when the self service option is available. 

• What spaces are in B There? 

  The full list of spaces can be found in B There by clicking on Rooms on the main B There .

  Type of Space	Requestable/Viewable (see definition below)	Responsible Office
  Computer Pods	Requestable	Information Technology Services
  General Purpose Classrooms	Requestable	Course Building and Academic Space Management classrooms@binghamton.edu
  UU Classrooms, Meeting Rooms  & Tabling (UU and Library Breezeway)	Requestable	University Union Office Union Office
  Outdoor Spaces (Peace Quad, Lois B. DeFleur Walkway, Library Fountain and Campus Perimeter)	Requestable	University Union Office Union Office
  Culinary MakerSpace	Requestable	University Union (M-F 3 pm to 8 pm and weekends 10:30 am to 8 pm) *Note: Chenango Room Express will be located in the Culinary MakerSpace, offering lunch service from 11 a.m.-1:30 p.m. Monday–Friday by reservation only. To make reservations for the Chenango Room Express, contact catering at 777-2925 in advance. Reservations may be taken at the door if space is available, with the last seating at 1 p.m.
  Anderson Center venues	Viewable	Anderson Center
  East Gym & Campus Rec Fields	Viewable	Campus Recreation
  University Downtown Center venues (excluding general purpose classrooms)	Viewable	College of Community and Public Affairs Dean’s Office

  Requestable vs. Viewable

  In B There, some spaces are requestable, while other are viewable only. For requestable spaces, you can see events scheduled in the space, as well as, make requests. For viewable only spaces, you cannot request to reserve the space through B There, but you can see events scheduled in the space.

  Even if a space is requestable, there may be times when you cannot request the space even though the space does not have anything scheduled at the time. Refer to the B There Request Privileges chart under the “When can requests be made?” section.

  Additionally, some spaces have different requirements for how far in advanced the space can be requested; some are bookable immediately, some one day in advance and others 4 or more days in advance.

  Summer General Purpose Classroom Scheduling

  During summer months, several blocks of general purpose classrooms are taken off-line to conserve resources. These spaces can be opened up for scheduling via the . Please allow a minimum of 72 hours for processing these requests. Any request made using this form for events during fall or spring will be denied. 

• Where can I find training materials on how to use B There?

• Who should I contact to reserve spaces not in B There?

  Not all reservable campus spaces are in B There. Here is a list of commonly reserved spaces and contact information for those spaces which are not reservable in B There.

  • Anderson Center: Kirsten Knox (kgknox@binghamton.edu) Schedules the Anderson Center (Osterhout Concert Theater, Chamber Hall and Anderson Center Reception Room), Watters Theater and Fine Arts Grand Corridor. 
  • Benet Alumni Lounge: While primarily used for Advancement events, this room may be reserved for other events on a space available basis. Contact Alumni Engagement (777-2424) to request this space.
  • Center for Learning and Teaching Learning Studio LN 1324C: Shana White (smwhite@binghamton.edu).
  • Conferences and Events Services: Any external event held on campus must be directly organized by a University department, program or organization on campus. Any external sponsorship or collaboration must be approved and coordinated directly through that University department, program or organization. This includes, but is not limited to, faculty, staff or students wishing to host a local, regional or national organization conference at ������Ƶ.
  • East Gym and Fields: If you are interested in making a reservation, please review the policies and complete the online request found on the Campus Recreation website (/campus-recreation/facilities-services/facilityreservations.html). 
  • Events Center: Dave Simek (dsimek@binghamton.edu)   
  • ITC Biotechnology Building Conference Rooms: Bill Kuhnel (wkuhnel@binghamton.edu)
  • ITC Center of Excellence Symposium Hall: Caroline Pasquale (cpasqual@binghamton.edu)   
  • ITC Engineering and Science Building Rotunda and Multi-Purpose Rooms: Tammy Leighton (leighton@binghamton.edu)  
  • ITC Smart Energy Building Fountain Room:  Jennifer Petrie (jpetrie@binghamton.edu)
  • Memorial Courtyard: The Memorial Courtyard was designed to provide visitors with a peaceful place to remember, honor and celebrate the alumni, students, faculty, staff and friends of ������Ƶ. To schedule an event in the Memorial Courtyard, please contact Susan Stracquadanio, Donor Relations and Stewardship Acknowledgements Coordinator, at sstracquadan@binghamton.edu at least one month prior to the event. 
  • Old Champlain Hall Multi Purpose Room: Kim Strait (kstrait@binghamton.edu)
  • Residential Life Spaces: Ryan Roosa (rroosa@binghamton.edu)  
  • University Downtown Center Atrium: Monice DeGennaro (mdegenna@binghamton.edu)
  • UU Undergrounds: Jennifer Keegin (jkeegin@binghamton.edu)
  • West Gym and Fields: Dave Simek (dsimek@binghamton.ed)   
  • Zurack Center: Shana White (smwhite@binghamton.edu)
• What if I am requesting a space for an external group? 

  Conferences and Events Services website

• Why am I not able to make a reservation?

  Some reasons include:

  • You do not have access.
    - Refer to the “Who has access” question.
  • Requests are not open for the time being requested.
    - Refer to the “When can requests be made” question.
  • You are not requesting far enough in advance.
    - For general purpose classrooms, requests must be made at least 4 days in advance.
  • The time requested is not valid.
    - Most requests require a duration of at least 30 minutes.
    - Tabling requests must be between 12:00 pm and 4:00 pm on Mondays through Fridays.
  • If the request is a self-service request, you may have exceeded the number of allowable requests for the time period.
  • If you are trying to request the room outside of the times the room can be reserved, you will need to modify times to fit.
    - Add note indicating the exact times you need.
  • There is a pending request in the system that is overlapping with your request.
• What if my question isn't listed here?

  For additional questions, please contact classrooms@binghamton.edu