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Contracts / Agreements that require a University signatory are to utilize the electronic workflow process which allows for proper routing and approval. Depending on the nature of the agreement, various areas of the University will need to review and approve the agreement. 

• Software Agreements - Data Security
• Terms and Conditions - Legal
• International -International Education and Global Affairs
• Minors on Campus, International with Department of State warning list - Risk & Compliance

The submitter of the agreement will receive automatic email notifications as it passes through the process.

The approval parties involved ask that all pertaining documents related to the contract be submitted a minimum of six weeks before the start date in order to ensure ample time for review and approval.

A Microsoft Word version of the agreement will need to be provided.

The following contract templates are available for use:

• NYS Standard Exhibits

  Exhibit A: State University of New York Standard Contract Clauses  June 21, 2023

  Exhibit A-1: State University of New York Affirmative Action Clauses March 31, 2020

  Exhibit B: State University of New York General Contract Terms and Conditions August 16, 2023

• Commodity / Service / Technology

  Commodity or Service Template (updated 5/14/24) When procuring commodities or services from vendors that are not preferred source or on state contract, and the vendor requires an agreement to be signed, departments should utilize this template for non-technology types of agreements (for example: maintenance, repair services, furniture, equipment)  Refer to How to Create a Commodity or Service Draft Agreement for more information.

  Technology Template   (updated 5/14/24) [C] When procuring technology from vendors that are not preferred source or on state contract and the vendor requires an agreement to be signed, departments should utilize this template for technology of agreements (for example: software applications, licenses, databases, electronic subscriptions, computers, hardware with software components)  Refer to How to Create a Technology Draft Agreement for more information.

  Note: For all technology agreements that are submitted to the contract workflow, a pre-planning worksheet will need to be completed and uploaded as well.

• Student Experience/Internship - Clinical

  Affiliation Agreements between SUNY ºÚÁÏÊÓƵ and the host agency for curriculums that require clinical field internships as a part of the credits earned within an academic program. of affiliation agreements and corresponding disciplines that are currently in place prior to submitting a new agreement.

  Discipline Specific:

  • Doctor of Pharmacy
  • Undergraduate / Graduate Nursing updated 8/23/24
  • Graduate Occupational Therapy updated 8/23/24
  • Graduate Physical Therapy updated 8/23/24
  • Graduate Speech & Language Pathology updated 8/23/24
  • Public Health
  • Social Work - Host Site
  • Social Work - ºÚÁÏÊÓƵ Community Schools (v 06/04/24)
  • Teaching, Learning, and Educational Leadership (TLEL) (v 07/11/24)

  Utilize a Multi-Discipline Agreement to incorporate more than one discipline, updated 8/23/24

  • Multi-Discipline Exhibit A

  Shadowing/Mentoring Experience - Affiliation Agreement for pre-health students (Harpur College majors) participating in the summer physician mentor program (shadow physicians from a variety of disciplines over the course of 8-weeks)

• Student Experience/Internship – Non-Clinical

  Agreement between SUNY ºÚÁÏÊÓƵ and the host agency for curriculums that require non-clinical internships as a part of the credits earned within an academic program

  SAA Internship Agreement  - to be used for discipline of Higher Education and Student Affairs (SAA) internships

  Externship Agreement - Template is for a paid externship for credit.

• Revocable Permit (Campus Use)

  Revocable Permit for a Covered Activity with Minors - (last updated 05/14/24) Authorizes the use of campus facilities for non-commercial organization were minors are involved.

  Revocable Permit Application for All Other Activities - (last updated 05/14/24) Authorizes the use of campus facilities for non-commercial organization.

• Other

  Athlectic Suite Agreement v09/18/24

  Athletic Suite Agreement Exhibit C

  Athletic Marketing Agreement <$25K v09/25/24

  Athletic Marketing Agreement >$25K v09/25/24

  Confidential Information and Non-Disclosure Agreement v 10/16/24

  Marketing Services Revenue Agreement  v 08/29/24

  Partnership Agreement - (updated 5/24/24) International Recruitment Partnership agreement facilitates expanding recruitment relationships with international agencies

  Performance Agreement - Agreement to be used for agencies performing at one of the University performance centers.

  Play Production Agreement -Template to use for playwrights who do not have agents or agencies to represent them.

  Speaking Services Template - Template to use for speaking engagements.

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